Global Classifications

 

Overview

The Global Classifications page is where you manage your data Classifications.

  • Classifications are of a defined type and can also include colors and/or icons.

  • It displays a searchable list of existing Classifications, both built-in and custom.

 

You can perform the following actions:

  • Create a new Classification

  • Edit a Classification

  • Import Classifications

  • Export Classification

  • Delete a Classification

 

User Access and Global Classifications Page

User Access

  • Not all users can view and manage Global Classifications.

  • To view Global Classifications you must be a user who is a member of a role that contains the permission Manage Administrative Settings. See the screenshot below.

  • By default, the Admin role contains this permission.

To access the Global Classification page, use the following procedure:

  1. From the left menu, click Settings.

  2. Click Global Classifications.

  3. Classifications are displayed in a list sorted by columns (for examples, see Classification Type Examples below):

    • Assigned Icon - Identifying icon assigned to the Classification

      • Optional, unless SENS is selected, which requires Icon or Color.

    • Classification - Classification name

    • Type - Custom type or Spirion type. Treat this as a type of category to organize your classifications.

      Example uses:

      • LEGA - Legacy

        • Legacy classification type in a database setting

        • Used in scenarios involving data import and export processes, particularly in relation to classifications within a system

        • Includes native types: Classified, Secret, Top Secret

      • PREF - Preference

        • Third party access restrictions of PII (No 3rd party Sell)

        • Protected Health Information

      • PROC - Process

        • HR processing PII of candidates and employees

        • Marketing team processing PII of potential and existing customer

        • PII for order processing

      • PURP - Purpose

        • Departments such as HR, Finance, IT Mgmt, etc.

        • Can also contain RegEx such as: ABA RegEx, CCN RegEx, IPV4 RegEx, etc.

        • PII for data analytics

        • PII bought or sold to third parties

        • PII associated with research

      • REG - Regulatory

        • PCIDSS: PCI DSS data

        • GDPR data

        • HIPPA data

      • SENS - Sensitivity

        • Social security numbers (SSN), Credit card numbers (CCN), etc.

        • SENS-Confidential

        • SENS-Public

        • SENS-Top Secret

        • SENS-None

      • CUSTOM

        • User-defined classifications

    • Priority - Assigned priority (number) of Classification

    • Description - Description of Classification

    • UUID/GUID - Universally Unique Identifier or Globally Unique Identifier

    • More options - Edit and Delete actions available

Classification Type Examples

See below for examples of the following Classification types:

  • LEGA - Legacy

  • PREF - Preference

  • PROC - Process

  • PURP - Purpose

  • REG - Regulatory

  • SENS - Sensitivity

  • CUSTOM

 

LEGA - Legacy Example

 

PREF - Preference Example

 

PROC - Process Example

 

PURP - Purpose Example

 

REG - Regulatory Example

 

SENS - Sensitivity Example

 

CUSTOM Example

 

Search for a Classification

To search for a Classification:

  1. Type a criteria in the search box.

  2. The results are displayed in the list below.

  3. Click the x to clear the criteria.

Create a New Classification

To create a new Classification:

  1. Click Actions.

  2. Click Add New.

  3. In the Add Classification pop-up window, fill in the following:

    1. Name: Type the name of the new Classification.

    2. Type: Select the type of classification.

    3. (Optional) Create Custom Type

    4. Click Create Custom Type to create personalized classification types.

    5. In the Create Custom Classification Type pop-up window, type the custom type classification.

    6. Click Save.

  4. Description: Type a description for the classification.

  5. Assign Icon: Click the plus icon and select an icon from your local computer that acts as a visual representation of the Classification Type.

    • Note: An icon file (.ico) can only be used for one Classification at a time.

    • Example: Below the Secret classification is shown.


  6. Assign Color:

    1. Select a color from the array by clicking a preset color tile, dragging the slider bar to your color choice, or manually setting the color values in the number boxes.



    2. Click the suitcase icon to change color format.

      Available types include:

      • RBG

      • HSL

      • HEX

  7. Click OK to apply the color or Cancel to discard.

  8. Priority: Prioritize the sensitivity based classification applied to a location.

    9. This field only appears when you select the Sensitivity (SENS) Classification type.

  9. Use Classification Prefix: Select the check box to add the Classification prefix.

  10. Click Confirm to create the new Classification or Cancel to discard.

Import Classifications

To import a Classification use the following steps:

  1. Click Actions.

  2. Click Import.

  3. Locate the new Classification file (.csv) on your local computer.

  4. Click Open to upload.

Export Classifications

To export your Classifications:

  1. Click Actions.

  2. Click Export All.

  3. The .csv file is downloaded to your local computer.

Bulk Export Classifications

To bulk export selected Classifications:

  1. Select one or more classifications.

    1. Click Bulk Actions.

    2. Select Export .

  2. The .csv file is downloaded to your local computer.

Edit a Classification

To edit a Classification:

  1. Locate the Classification you want to edit in the list.

  2. On the far right of the Classification's row, click the more options icon.

  3. Click Edit.

  4. In the Edit Classification pop-up window, make needed changes.

  5. Click Confirm to save the changes or Cancel to discard.

Delete a Classification

To delete a Classification:

  1. Locate the Classification you want to edit in the list.

  2. On the far right of the Classification's row, click the more options icon.

  3. Click Delete.

  4. In the Delete Classification pop-up window, click Confirm to delete the Classification or Cancel to discard.